Wait… Zoom Can Do That?
Three Built-In Tools You Probably Missed (That Can Make Your Meetings Way Better)
Let’s be honest, most people use Zoom for one thing: talking.
But Zoom can actually help you work better together, not just talk at each other.
Most teams miss out on powerful built-in Zoom features that make collaboration faster, easier, and more interactive, without needing another software subscription.
In this post, we’ll show you three underrated Zoom tools you already have access to:
Annotate
Remote Control
Whiteboard
Let’s dive in.
1. Annotate: Mark Up Shared Screens in Real-Time
What It Is
Zoom’s Annotate tool lets participants mark up the screen when someone is sharing.
You can draw, highlight, add text boxes, and more.
Why It Matters
Get visual clarity during walkthroughs or demos.
Capture quick team input without switching tools.
Reduce miscommunication when explaining complex ideas.
How to Access It
Start a Screen Share.
Hover at the top of your Zoom window.
Click View Options > Annotate.
Annotate: Example Scenarios
Reviewing a Draft Together
You’re sharing a draft proposal or presentation and want the team to point out sections they like, questions they have, or edits they suggest. Instead of stopping to explain, they can mark it right on your screen in real time.Live Process Mapping
During a strategy session, you share a process diagram. Team members can draw arrows, circle gaps, or suggest changes right on the shared screen—no extra tools needed.
2. Remote Control: Take Control Without Taking Over
What It Is
The Remote Control feature allows you to give or request control of someone else’s screen. It’s perfect for hands-on collaboration or live troubleshooting.
Why It Matters
Help teammates troubleshoot live without long explanations.
Move through shared documents or demos yourself.
Collaborate on live builds or edits directly on their machine.
How to Access It
Start a Screen Share.
Hover at the top of your Zoom window.
Click Request Remote Control or Give Control.
Remote Control: Example Scenarios
Helping Someone Navigate a System
A team member is stuck in your CRM or website backend. Instead of coaching them verbally, you request Remote Control and show them exactly where to click—saving time and avoiding frustration.Collaborating on a Live Document or Design
You’re working on a proposal, graphic, or spreadsheet. A colleague asks if they can jump in and make changes directly. You give them control, and you both work on the file live without switching screen shares.
3. Whiteboard: Sketch, Plan, and Brainstorm Together
What It Is
Zoom’s Whiteboard feature creates a shared digital canvas where teams can sketch, list ideas, and build diagrams live during a meeting.
Why It Matters
Run live brainstorming sessions without switching apps.
Build process maps, lists, or diagrams together in real-time.
Save your Whiteboard to revisit later.
How to Access It
From the meeting toolbar, click Whiteboard.
Invite others to collaborate live.
Whiteboard: Example Scenarios
Kicking Off a New Project
Your team meets to define goals, brainstorm risks, and outline next steps. You open a Whiteboard and everyone contributes sticky notes and ideas in real time.Building a Team Charter
During a team alignment session, you ask the group to help define shared values or team norms. You sketch them out together on the Whiteboard, building buy-in as you go.
Final Thoughts
Zoom is more than a talking tool—it’s a collaboration platform when you know where to look.
Next time you’re in a meeting, try these three tools:
Annotate to clarify your points
Remote Control to work hands-on with your team
Whiteboard to brainstorm and build ideas together
Looking for more ways to help your team work smarter with the tools you already have?
Check out our other [Tips from the Team] posts for more practical ideas.